Privacy Policy

VIC WEALTH IMF LLP
Website: www.vicwealthimfllp.com
Email: vicwealthimfllp@gmail.com
Last Updated: October 8, 2025

 

1. Introduction

VIC WEALTH IMF LLP ("we", "us", "our", or "Company") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you use our services related to mutual funds and insurance products.

This policy is designed to comply with:

• The Information Technology Act, 2000 and Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011
• Securities and Exchange Board of India (SEBI) regulations
• Insurance Regulatory and Development Authority of India (IRDAI) regulations
• Digital Personal Data Protection Act, 2023 (as applicable)

By accessing our website or using our services, you consent to the collection and use of information in accordance with this Privacy Policy.

 

2. Information We Collect

2.1 Personal Information

We may collect the following types of personal information:

• Identity Information: Name, father's/spouse's name, date of birth, gender, photographs, signature
• Contact Information: Residential and correspondence addresses, telephone numbers, mobile numbers, email addresses
• Financial Information: Bank account details, PAN (Permanent Account Number), Aadhaar number (with consent), income details, tax status, investment portfolio, transaction history
• KYC Documents: Government-issued identity proofs, address proofs, photographs, income proofs
• Health Information: (For insurance products) Medical history, health conditions, lifestyle information, pre-existing diseases
• Nominee Information: Details of nominees for investments and insurance policies
• Professional Information: Occupation, employer details, business information
• Investment Profile: Risk appetite, investment objectives, financial goals, investment experience

2.2 Technical Information

We may collect the following technical information:

• IP addresses, browser type, operating system
• Device information and unique device identifiers
• Cookies and similar tracking technologies
• Website usage data and analytics
• Login credentials and access logs

2.3 Information from Third Parties

We may receive information from the following third parties:

• Asset Management Companies (AMCs)
• Insurance companies and underwriters
• Credit information companies
• Registrar and Transfer Agents (RTAs)
• Payment gateways and financial institutions
• SEBI-registered intermediaries
• KYC Registration Agencies (KRAs)

 

3. How We Collect Information

We collect information through:

• Online and offline application forms
• Our website and mobile applications
• Email, telephone, and in-person communications
• KYC documentation process
• Transaction records and service requests
• Automated technologies including cookies
• Third-party sources with your consent
• Publicly available databases

 

4. Purpose of Collection and Use

We use your personal information for the following purposes:

4.1 Service Delivery

• Processing mutual fund investments, redemptions, and switches
• Facilitating insurance policy applications and claims
• Executing financial transactions and maintaining investment records
• Providing portfolio updates and statements
• Managing your account and servicing requests

4.2 Regulatory Compliance

• Complying with KYC (Know Your Customer) and AML (Anti-Money Laundering) requirements
• Meeting AMFI, IRDAI, and other regulatory obligations
• Maintaining statutory records and audit trails
• Reporting to regulatory authorities as mandated
• Tax reporting and TDS compliance

4.3 Risk Assessment

• Evaluating investment suitability
• Underwriting insurance policies
• Fraud detection and prevention
• Credit risk assessment

4.4 Communication

• Sending transaction confirmations and account statements
• Providing customer support and responding to queries
• Sending regulatory and important service updates
• Marketing communications (with your consent)

4.5 Business Operations

• Improving our services and user experience
• Conducting data analysis and research
• Training and quality assurance
• Internal record-keeping and administration

 

5. Legal Basis for Processing

We process your personal information based on:

• Consent: When you provide explicit consent for specific purposes
• Contractual Necessity: To fulfill our obligations under service agreements
• Legal Obligation: To comply with applicable laws and regulations
• Legitimate Interest: For business operations, fraud prevention, and service improvement

 

6. Sharing and Disclosure of Information

We may share your information with:

6.1 Service Providers and Partners

• Asset Management Companies (AMCs) and mutual fund houses
• Insurance companies and reinsurers
• Registrar and Transfer Agents (RTAs)
• Payment processors and banks
• KYC Registration Agencies (KRAs)
• Technology service providers

6.2 Regulatory and Legal Requirements

• SEBI, IRDAI, and other regulatory authorities
• Tax authorities and government agencies
• Law enforcement agencies pursuant to legal requirements
• Courts and tribunals under judicial orders

6.3 Business Transfers

In the event of merger, acquisition, or sale of assets, your information may be transferred to the successor entity.

6.4 Third Parties with Consent

We may share information with other third parties only with your explicit consent.

Important: We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

 

7. Data Security

We implement robust security measures to protect your information:

7.1 Technical Safeguards

• Encryption of sensitive data during transmission and storage
• Secure servers with firewalls and intrusion detection systems
• Regular security audits and vulnerability assessments
• Access controls and authentication mechanisms
• Secure backup and disaster recovery procedures

7.2 Organizational Measures

• Confidentiality agreements with employees and partners
• Limited access to personal information on a need-to-know basis
• Regular training on data protection and security
• Incident response and breach notification procedures

7.3 Physical Security

• Restricted access to physical records and storage facilities
• Secure disposal of documents containing personal information

Despite our best efforts, no method of transmission or storage is 100% secure. We cannot guarantee absolute security but continuously work to maintain reasonable security standards.

 

8. Data Retention

We retain your personal information for as long as:

• You maintain an active relationship with us
• Required to provide services to you
• Mandated by applicable laws and regulations

Retention Periods:

• Financial transaction records: Minimum 5 years from the date of transaction (as per SEBI/IRDAI requirements)
• KYC documents: As per regulatory requirements, typically until the relationship ends plus an additional period as mandated
• Communication records: As per regulatory and business requirements
• Inactive accounts: May be archived or anonymized after a reasonable period

 

9. Your Rights

You have the following rights regarding your personal information:

9.1 Right to Access

You may request access to your personal information we hold.

9.2 Right to Correction

You may request correction of inaccurate or incomplete information.

9.3 Right to Erasure

You may request deletion of your information, subject to legal and regulatory retention requirements.

9.4 Right to Data Portability

You may request your data in a structured, commonly used format.

9.5 Right to Withdraw Consent

You may withdraw consent for processing based on consent, subject to contractual and legal obligations.

9.6 Right to Object

You may object to processing of your information for marketing purposes.

9.7 Right to Complaint

You have the right to lodge a complaint with the Data Protection Board of India or other relevant authorities.

To exercise your rights, please contact us at: vicwealthimfllp@gmail.com

 

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve user experience and website functionality
• Deliver relevant content and advertisements

You can control cookies through your browser settings. However, disabling cookies may affect website functionality.

 

11. Marketing Communications

We may send you promotional materials about our products and services. You can:

• Opt-out of marketing communications at any time
• Use the unsubscribe link in our emails
• Contact us directly to update your preferences

Note: Even if you opt-out of marketing communications, we will continue to send transactional and regulatory communications necessary for service delivery.

 

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any information.

 

13. Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from minors without parental consent. Investments made on behalf of minors require guardian information and consent.

 

14. International Data Transfers

Your information is primarily processed and stored in India. If we transfer data outside India, we ensure adequate safeguards are in place as required by applicable laws.

 

15. Grievance Redressal

For any concerns, complaints, or queries regarding this Privacy Policy or our data practices, please contact:

Grievance Officer:
VIC WEALTH IMF LLP
Email: vicwealthimfllp@gmail.com
Website: www.vicwealthimfllp.com

We will acknowledge your complaint within 48 hours and respond within 30 days. If you are not satisfied with our response, you may escalate to:

• Data Protection Board of India
• AMFI (for mutual fund related matters)
• IRDAI (for insurance related matters)

 

16. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations. We will notify you of material changes through:

• Email notification to your registered email address
• Prominent notice on our website
• Other appropriate communication channels

Continued use of our services after changes constitutes acceptance of the updated policy.

 

17. Consent

By using our services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. You consent to the collection, use, storage, and disclosure of your information as described herein.

For sensitive personal information (including financial and health data), we will obtain your explicit consent before processing.

 

18. Regulatory Disclosures

• Mutual Fund Investments: Mutual Fund investments are subject to market risks. Read all scheme related documents carefully before investing.
• Insurance Products: Insurance products are subject to terms and conditions of the respective insurance companies. Read the policy documents carefully before purchasing.
• IRDAI License: IMF07920******0691

 

Contact Us

If you have any questions about this Privacy Policy, please contact us:

VIC WEALTH IMF LLP
Email: vicwealthimfllp@gmail.com
Website: www.vicwealthimfllp.com

Acknowledgment

This Privacy Policy has been created in compliance with applicable Indian laws and regulations. We reserve the right to modify this policy as needed to remain compliant with evolving legal requirements.